When loved ones are spread across continents, it brings a unique set of challenges. Different time zones can put a stain on even the strongest relationships – missed calls, messages arriving at inconvenient times or just that feeling that you are no longer on the same rhythm of life. 

Physical distance does not have to mean emotional distance. With deliberate planning and the right technology, you can still maintain meaningful contact – even if you live in different time zones. Here are practical ways and creative ideas to bridge the distance and bring your worlds closer together.

1. Create a visual time zone chart

When you regularly communicate with people in different countries, it can be difficult to keep track of who sleeps, works or eats at what time. This can lead to frustration and misunderstandings – and perhaps missed calls or plans that have quietly disappeared.

Challenge: Communication happens at inconvenient times or not at all.
Solution: Use an online tool like World Time Buddy to create a visual time zone chart. Choose three “chat windows” that work for both of you and stick to them.

2. Build a routine for regular contact

Relationships grow with regular interaction, but spontaneous chats are not always possible when you live in different time zones.

Challenge: Contact becomes infrequent and commitment fades.
Solution: Schedule weekly calls or video calls at set times. Use a shared calendar (like Google Calendar or Cozi) and set reminders. Even a short 15-minute chat can make a big difference.

3. Use technology wisely

You may want to share something important, but it is midnight on the other side. Or you receive a message when you are busy.

Challenge: Messages come at inconvenient time or are misunderstood.
Solution: Set features like “quiet times” or do not disturb” on WhatsApp or Slack. This way you send messages when it suits you, without expecting an immediate response.

4. Create symbolic rituals

Time zones may determine physical distance, but shared symbolism can create emotional closeness.

Challenge: The relationship feels less spontaneous or personal
Solution: Start a small daily ritual – for example, send a photo of where you are at the same time every day or listen to the same song and share your thoughts. These small habits create a sense of presence. 

5. Be clear about expectations

When response times differ, disappointment can easily arise.  

Challenge: Unexpected silences are misinterpreted.
Solution: Be open about your availability and ask the same of the other person. Let them know in advance if you will be busy. Clear communication builds trust and prevents unnecessary tension.

6.Share digital spaces

If direct conversations are difficult, create alternative ways to stay in touch.  

Challenge: You feel excluded from each other’s daily lives.

Solution: Use shared digital spaces such as photo albums (Google Photos), notes (Evernote, OneNote) or private WhatsApp groups just for you. It serves as a digital “hangout” where you can share freely.

7. Let time zones work in your favour  

Being in different time zones, can even be beneficial if used wisely.

Challenge: You miss each other’s routines.
Solution: Use quiet times to record long messages, e-mails or voice notes that the other person can read and listen to later. This make you feel “present” at exactly the right time.

Bonus tip: Build your own time zone wall

Tape a world map to the fridge or keep a whiteboard with the time in each city where family lives. Write: “It is 10:00 in Vancouver now, 19:00 in Pretoria”. It is a fun way for kids (and adults) to understand why granny might not be able to talk right now – and it keeps everyone aware of each other’s realities.

Distance does not have to bring distance. With a little creativity, technology and understanding, you can still stay close, even if time zones separate you.

Also read: The emotional compass of emigration